Multiple open vacancies at Internet Society

Internet Society has multiple vacancies open: Board Liaison, Foundation Executive Assistant & Coordinator, Planning & Reporting Coordinator.

Job details

Location

Remote/North-America

Hours of work

Full Time

Contract

Permanent

About the Internet Society

The Internet Society is a global non-profit organization that works to protect the Internet as a place of opportunity. They connect and empower communities to ensure the Internet remains trustworthy—open, globally connected, secure, and a resource for good in the world. They believe the Internet is for everyone. But it’s more than just a privilege; it’s our responsibility to improve it.

They mobilize technologist, end users, potential users, policymakers, government agencies and institutional and corporate partners to defend and promote the collaborative inter-networking, technical standards, and protocols that grow and strengthen the Internet.

If you believe in the power and possibility of the Internet, be part of their mission.

The Internet Society (ISOC) is committed to a culture of diversity and inclusion, where all individuals are valued for their distinct contributions.  Their people are the most valuable strengths they have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that their staff invests in their work represents a significant part of not only their culture, but their reputation and ISOC’s achievements.

About Board Liaison role

The Board Liaison reports to the SVP, GC and Corporate Secretary and liaises between the CEO, GC and the Board of Trustees. The Board Liaison also provides administrative and project support to the Board Chair, to Committee Chairs upon request, and serves as a central point of contact for Trustees seeking information or assistance. The Board Liaison works with staff across the organization.

Location: Remote.

Essential Duties and Responsibilities

Supports meetings of the board and, when requested, committee meetings.

  • Coordinates scheduling of board meetings and working board calls.
  • Assists the Board Chair to draft and update meeting agendas.
  • Maintains discretion and confidentiality.
  • Collects and assembles meeting materials for distribution and posting.
  • Coordinates invitation and participation of staff, guests and facilitators.
  • Manages logistics for stand-alone retreats and meetings of the board.
  • Provides on-site support for board meetings and retreats.
  • Posts approved board meeting minutes and video recording links to website.
  • Proofreads board meeting transcripts for captioning video recordings and posting to website.
  • Work closely with chairs of various committees while planning that committee’s work

Facilitates communication between the board and the staff.

  • Keeps the Board Chair and Trustees apprised about key ISOC activities and events.
  • Relays Board Chair and Trustee requests for information or assistance to appropriate staff.
  • Provides biweekly reports on Board Liaison activities to the CEO and Board Chair.
  • Helps the Board Chair with new chapter welcome letters and other correspondence as needed.

Facilitates participation of board members in external meetings when representing the Internet Society.

  • Assists in evaluation of speaking opportunities and facilitates board member participation.
  • Coordinates preparation of board member bio / presentations / speeches with appropriate staff.

Manages Internet Society communication and productivity tools for board member use.

  • Assesses board technology needs and conveys requirements to IT staff.
  • Maintains board portal, calendar tools, e-lists, and Slack and Microsoft Teams accounts.

Manages information resources for and about Board members.

  • Maintains current biographical data and contact details on board members.
  • Maintains board member travel profiles for use in connection with meetings.
  • Maintains web content pertaining to ISOC board, committees and board meetings.
  • Provides meeting agendas, minutes and recordings to Foundation staff for posting.
  • Coordinates orientation for newly elected/appointed board members

Provides staff support to Nominations and Elections Committees, and PIR Nomcom.

  • Assists the nominations and elections Chairs with tasks outlined in Elections Timetable.
  • Posts nominations and elections information and forms on website.
  • Coordinates support from IT department and other staff as required.
  • Arranges and provides logistical support for candidate interviews.

Administers board budget and processes board expenses.

  • Provides Finance Team with projected annual board budget and midyear updates.
  • Reviews Trustee requests for business-class airfares.
  • Receives, reviews and submits Trustee expense claims.
  • Receives, reviews and submits vendor invoices for board expenses.

Assists the Board Chair and Corporate Secretary with electronic voting.

  • Drafts routine board resolutions for passage by unanimous written consent.
  • Administers board e-votes using DocuSign.
  • Maintains copies of all resolutions passed by UWC on board portal.

Coordinates recognition for retiring board members.

  • Produces recognition plaques for Trustees cycling off the board.
  • Maintains list of past Trustees on ISOC website
  • Maintains Emeritus Trustees mailing list.
  • Other duties as assigned

 

Desired Qualifications

  • Bachelor’s degree and 10+ years relevant experience in global, non-profit environments.
  • Experience working with members and other volunteers in leadership roles.
  • Excellent interpersonal skills, including tact, diplomacy and discretion.
  • Skilled communicator with fluency (verbal and written) in English.
  • Ability to handle and prioritize projects with strong attention to details.
  • Experience organizing meetings and coordinating small-group logistics.
  • Willingness and ability to travel frequently and work flexible hours.
  • Commitment to Internet Society’s mission, vision and goals.
  • Experience working with a Globally distributed workforce and ability to work across time zone.
  • Excellent interpersonal skills with the ability interact positively in a multicultural and multidisciplinary environment.
  • Ability to travel as needed.

More details regarding this role can be found here.

About Governance and Administrative Specialist role

The Internet Society has 127 chapters and 8 special interest groups (SIGs) and standing groups (SGs) that are run by volunteers from around the world in support of their shared vision and mission. Operating in a global context comes with a number of governance requirements that need to be met to ensure a healthy organization and a vibrant community of volunteers.

The Governance and Administrative Specialist will help to enable the Internet Society’s Community Engagement team to successfully engage its global community.

Location: Remote

Essential Duties and Responsibilities

  • Coordinate and support the team with administrative tasks related to the good functioning and governance of the Internet Society’s chapters and special interest groups/standing groups
  • Manage and monitor governance related chapter/SIG/SG documents
  • Oversee processes, related systems and tools
  • Other duties as assigned

 

Desired Qualifications

  • A minimum of five (5) years of progressively responsible professional experience is preferred
  • Demonstrated knowledge about chapter governance models and familiarity with volunteer management practices
  • A successful track record of setting up, drafting and reviewing of complex governance documents, processes and procedures and monitoring adherence to requirements.
  • Proven experience with Association Management Systems and Project Management tools
  • Ability to handle multiple projects, prioritize higher value work, handle deadline pressures, and sensitive information
  • Ability to understand complex interdependencies of processes, systems and organizational governance needs
  • Ability to transmit knowledge to others, train team members
  • Ability to work well individually and as part of a team.
  • Excellent interpersonal skills with the ability interact positively in a multicultural and multidisciplinary environment.
  • Thorough, accurate, organized, and productive working style
  • Intellectually curious and adaptable to change
  • English Fluency required. Proficiency in additional languages is a plus
  • Ability to travel if needed and when travel resumes
  • Commitment to the Internet Society’s mission, values and objectives
  • Experience working with a Globally distributed workforce and ability to work across time zone

More details regarding this role can be found here.

About Foundation Executive Assistant & Coordinator role

The Foundation Executive Assistant & Coordinator will work in service of the Internet Society Foundation’s (Foundation) mission and will demonstrate a strong commitment to quality, impactful work. The Foundation is a team of passionate, collaborative, and driven staff that depend on each other to move their mission forward; this is especially true of this critical position.

The Foundation Executive Assistant & Coordinator will be required to work independently, work under pressure at times, handle multiple priorities and activities, and handle confidential matters with discretion and balance.  The Foundation Executive Assistant & Coordinator will provide administrative support to the Executive Director and provide technical and coordination support to the Foundation’s teams. The Foundation Executive Assistant & Coordinator will provide direct service to internal and external stakeholders and will support program operations and procedures using the Foundation’s systems.

The successful candidate will be a well-organized, flexible individual with strong verbal and written communication skills who thrives in a fast-paced, globally diverse setting and is comfortable working in a start-up environment.  A solid history of collaboration within and among teams is a must, as well as demonstrating initiative and resourcefulness.

Location: Remote – USA/Latin America

More details regarding this role can be found here.

About Planning & Reporting Coordinator role

The Planning & Reporting Coordinator ensures consistent, reliable, and timely execution of tasks within their portfolio and performs a wide range of administrative duties. The Coordinator also manages processes and procedures with a strong commitment to quality and continuous improvement. The Coordinator will be an organized individual who enjoys working on a variety of projects in a fast-paced environment. Often, they will have to work independently and manage multiple priorities. This role will report to the Senior Director, Planning & Reporting.

Location: Remote

Essential Duties and Responsibilities

Communications and Administrative management

  • Drafts, edits, and prepares correspondence, reports, and other material using email, PowerPoint, Word, and Smartsheet
  • Prepares communications for a wide range of audiences, including external parties, staff, and executive leadership
  • Organizes and implements administrative procedures and team workflows to drive team efficiency
  • Prepares, maintains, and reviews documentation and complies with corporate branding guidelines
  • Provides quality control to P&R deliverables, including verifying information, spotting inaccuracies in data, and identifying inconsistent formatting
  • Assists with scheduling meetings and supports with agenda management, note taking, and follow-up actions
  • Submits invoices and other financial or legal documents for approval

 

Project Coordination

  • Coordinates and has direct responsibility for tasks that support the Planning & Reporting portfolio of work
  • Maintains timelines and follows up on unresolved items
  • Anticipates risks and identifies challenges; updates P&R team members on status of projects
  • Liaise with related teams within the organization, keeping the P&R team informed of information as relevant
  • Serves as reliable and trusted source of information on established P&R processes, policies, and advises staff accordingly
  • Executes and follows through with established P&R processes
  • Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs
  • Other duties as assigned

More details can be found here.